How To Organize Your Time?🕘
We all want to stay organized and do things at their proper time but in the end, actually fails to do it due to various reasons.
But let's see if some of my tips and steps might help you to do this job properly👇
1. Create A Time Audit
When it comes to time management, the first step you need to take is finding out where your time actually goes. You may believe that you only send 30 minutes on social media, but in reality, that task is eating up hours of your day.
The easiest way to keep track of your time is to download an app like RescueTime , Toggl , to track everything you do for a week. You can then access a report to find out what’s stealing your time. With this information, you can then make the appropriate adjustments.
2. Set A Time Limit To Each Task
I've found that setting a time limit to each task prevents me from getting distracted or procrastinating. For example, if I want to write an article for my blog, I give myself two hours. So if I started at 8am, I try to get it written by 10am.
3. Use a to-do-list, But Don’t Abandon Tasks
“All goals and projects are made up of smaller parts that need to be accomplished in order to achieve the goal, or complete the project. Create to-do lists for each goal and project, listing all the measurable steps that need to be accomplished,” suggests William Lipovsky.
Aside from keeping you focused, this also motivates you as you are able to see what you have already achieved, and what remains.
At the same time, there will interruptions that may prevent you from completing a task. William recommends that you “make a point of always returning to and completing these tasks once you are able to. This may require you to set a limit on the number of tasks you are working on at any given time."
4.Plan Ahead
One of the worst things that you can do is wake-up without a plan for the day. Instead of focusing on what needs to be done, you wander aimlessly and take care of more trivial matters.
That’s why you should always plan ahead using one of these options;
The night before. Before you leave work for the day, spend the last 15-minutes organizing your office or school and composing a list of your most important items for tomorrow.
First thing in the morning, write down the 3 or 4 most urgent and important matters that need to be addressed today and work on those when you’re most productive.
5.Eliminate Half-Work
“In our age of constant distraction, it's stupidly easy to split our attention between what we should be doing and what society bombards us with,” writes James Clear.
“Usually we're balancing the needs of messages, emails, and to-do lists at the same time that we are trying to get something accomplished. It's rare that we are fully engaged in the task at hand.”
Clear has dubbed this “half–work" and here are a couple of examples👇
- You’re writing a report but stop randomly to check your phone for no reason.
- You try out a new workout routine but switch to a new program a couple of days later because you read about it online.
- While talking on the phone, your mind wanders to your Instagram inboxes and who might have texted you what not on your WhatsApp.
While you are not the only one to do all these, a few really takes a step to overcome them.
6. Change your schedule
If you’re reading this article then it’s obviously because you want to discover some useful time management - and I’m more than happy to help you put. But, if you’re struggling with time management, the solution may be as simple as changing your schedule around.
For example, instead of sleeping-in until 6:30am, wake-up an hour earlier. Personally, I find 5:15am to be the most productive time of the day since it gives me time to exercise, plan-out my day, go through my emails, and even work on side projects without being disturbed.
Also, consider waking-up earlier on the weekends and maybe cut down on the amount of TV that you watch.
SOME OF THE TIME MANAGEMENT APPS THAT MAY HELP ONE IN THIS REGARD
1. TOGGLE-Toggle is an app you can use to track time spent on tasks, as well as manually add entries. Keep your entries organized by team, client, project, or tag. Add notes to the description so you can recall what you were doing at a later date
2. TIMELY- Timely is an innovative time-tracking and schedule app that not only keeps tabs on how long projects take but also helps you organize your workweek more efficiently.
The app lays out your workweek in advance and lets you estimate how much time you’ll need to set aside to tackle your daily tasks. As you track your time, you’ll be able to compare your predictions with how long it actually took you and plan your schedule better in the future.
3. TRELLO- Trello is a flexible project management web application that lets you easily sort through your tasks and collaborate with your teammates. Instead of getting lost in a mess of emails or a confusing spreadsheet, Trello visualizes your projects as lists pinned to digital bulletin boards.
4. FOCUS@WILL- This app is a unique time management app in that it helps you maximize your time better. The app plays music and soothing sounds which are scientifically proven to boost productivity and focus.
5. POCKET- Pocket is a unique time management app in that it helps you maximize your time better. The app plays music and soothing sounds which are scientifically proven to boost productivity and focus.
~A Blog By Kanchita~
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